<html><head></head><body><div class="ydpd3f2ab39yahoo-style-wrap" style="font-family:Helvetica Neue, Helvetica, Arial, sans-serif;font-size:16px;" dir="ltr" data-setdir="false"><div></div><div dir="ltr" data-setdir="false"><font face="bookman old style, new york, times, serif">My apologies to everyone for the delay in posting this update. I had a little life detour that required inserting a Pacemaker for my heart. The update below has been reviewed with City Manager Mike Webb, who in the spirit of transparency is copied on this e-mail, so that the information reported to the community is mutually agreed to, and contains "no surprises." If you personally want to contribute to the continuing effort by the City to give serious consideration to municipal fiber, be sure to read all the way to the last paragraph below, or feel free to read that last paragraph first, and then read the rest of the update, with the contents of that last paragraph in mind. If you have any questions please ask them here, or feel free to call me at 530-297-6237.</font></div><div dir="ltr" data-setdir="false"><font face="bookman old style, new york, times, serif"><br></font></div><div dir="ltr" data-setdir="false"><font face="bookman old style, new york, times, serif">Thank you for your continuing support of better telecommunications in Davis. All my best. Matt<br></font></div><div dir="ltr" data-setdir="false"><br></div><div dir="ltr" data-setdir="false"><div><div><span style="font-family:Helvetica Neue;mso-fareast-font-family:Times New Roman;mso-bidi-font-family:Times New Roman;color:#26282A">Jan
Troost and Matt Williams met with Mike Webb on Thursday, June 20th.<span> </span> </span><span style="font-family:Helvetica Neue;mso-fareast-font-family:Times New Roman;mso-bidi-font-family:Times New Roman;color:#26282A"><br></span></div><div><span style="font-family:Helvetica Neue;mso-fareast-font-family:Times New Roman;mso-bidi-font-family:Times New Roman;color:#26282A"><br></span></div><div><span style="font-family:Helvetica Neue;mso-fareast-font-family:Times New Roman;mso-bidi-font-family:Times New Roman;color:#26282A">We started our meeting with a question, <i>What is Mike's plan for
delivering what Council has asked for?</i></span><span style="font-family:Helvetica Neue;mso-fareast-font-family:Times New Roman;mso-bidi-font-family:Times New Roman;color:#26282A"><br></span></div><div><span style="font-family:Helvetica Neue;mso-fareast-font-family:Times New Roman;mso-bidi-font-family:Times New Roman;color:#26282A"><br></span></div><div><span style="font-family:Helvetica Neue;mso-fareast-font-family:Times New Roman;mso-bidi-font-family:Times New Roman;color:#26282A">Mike’s answer focused on developing a Scope of Work (SOW) for the
Financial and Technical/Staging next steps components.<span> </span>He expressed confidence in the ability of staff
to accomplish that task. He included himself as part of the staff team.<span> </span>We discussed the skills and experience needed
to accomplish that SOW development task.</span></div><div><span style="font-family:Helvetica Neue;mso-fareast-font-family:Times New Roman;mso-bidi-font-family:Times New Roman;color:#26282A"><br></span></div><div><span style="font-family:Helvetica Neue;mso-fareast-font-family:Times New Roman;mso-bidi-font-family:Times New Roman;color:#26282A"></span><span style="font-family:Helvetica Neue;mso-fareast-font-family:Times New Roman;mso-bidi-font-family:Times New Roman;color:#26282A">He believes that Finance Director, Nitish Sharma will be able to
put together the Financial portion of the SOW, which will have two key components,
funding and financing, plus both revenue and cost input from the Technical/Staging
SOW.<span> </span></span></div><div><span style="font-family:Helvetica Neue;mso-fareast-font-family:Times New Roman;mso-bidi-font-family:Times New Roman;color:#26282A"><br></span></div><div><span style="font-family:Helvetica Neue;mso-fareast-font-family:Times New Roman;mso-bidi-font-family:Times New Roman;color:#26282A">We raised the question about the City’s ability to work with Lori
Raineri on the financial component.<span> </span>He clearly
stated that there isn't anyone currently on staff who has worked with Lori in the
past.<span> </span>As a result, there is “caution of the
unknown” on the part of staff regarding Lori.<span>
</span>Mike definitively committed to reaching out to Lori himself to meet with
her and get to know her qualifications.<span> </span>Since
the meeting, Mike and Diane Parro have met with Lori. Results of that meeting are
reported below. <br></span></div><div><span style="font-family:Helvetica Neue;mso-fareast-font-family:Times New Roman;mso-bidi-font-family:Times New Roman;color:#26282A"><br></span></div>
<table class="ydpc237ffc4MsoTableGrid yahoo-compose-table-card" style="border-collapse: collapse; border-color: currentcolor; border-style: none; border-width: medium;" cellspacing="0" cellpadding="0" border="1">
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<p class="ydpc237ffc4MsoNormal"><span style="font-family:Helvetica Neue;mso-fareast-font-family: Times New Roman;mso-bidi-font-family:Times New Roman;color:#26282A"> </span></p>
<p class="ydpc237ffc4MsoNormal"><span style="font-family:Helvetica Neue;mso-fareast-font-family: Times New Roman;mso-bidi-font-family:Times New Roman;color:#26282A">Mike sees
Diane Parro's role as shepherding the combined SOW process rather than owning
either the financial or technical specifics.</span></p>
<p class="ydpc237ffc4MsoNormal"><span style="font-family:Helvetica Neue;mso-fareast-font-family: Times New Roman;mso-bidi-font-family:Times New Roman;color:#26282A"> </span></p>
<p class="ydpc237ffc4MsoNormal"><span style="font-family:Helvetica Neue;mso-fareast-font-family: Times New Roman;mso-bidi-font-family:Times New Roman;color:#26282A">The discussion
of the Technical/Staging portion of the SOW began with a review of the technical
skills and expertise needed for the more in-depth steps of this next phase.<span> </span>Mike showed a willingness to reach out to technical
experts in the community for those portions of the SOW that IT Director Jason
Best doesn't have experience in; however, he made no specific commitment for how
to do that.</span></p>
<p class="ydpc237ffc4MsoNormal"><span style="font-family:Helvetica Neue;mso-fareast-font-family: Times New Roman;mso-bidi-font-family:Times New Roman;color:#26282A"> </span></p>
<p class="ydpc237ffc4MsoNormal"><span style="font-family:Helvetica Neue;mso-fareast-font-family: Times New Roman;mso-bidi-font-family:Times New Roman;color:#26282A">We used
the graphic to the right as a tool to talk with Mike about the importance of GIS
in both portions of the SOW, specifically as a revenue modeling tool. </span></p>
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<p class="ydpc237ffc4MsoNormal"><span style="font-family:Helvetica Neue;mso-fareast-font-family: Times New Roman;mso-bidi-font-family:Times New Roman;color:#26282A; mso-no-proof:yes"><img data-inlineimagemanipulating="true" style="width: 346px; max-width: 0px;" data-id="1563905554914"><img title="Inline image" alt="Inline image" src="cid:3955c6f4-20eb-d258-5734-3af15be8ed9d@yahoo.com" class="yahoo-inline-image" style="max-width: 800px; width: 100%;" draggable="false" data-id="<3955c6f4-20eb-d258-5734-3af15be8ed9d@yahoo.com>"><br></span><span style="font-family:Helvetica Neue;mso-fareast-font-family: Times New Roman;mso-bidi-font-family:Times New Roman;color:#26282A; mso-no-proof:yes"></span></p><div><br></div>
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<p class="ydpc237ffc4MsoNormal"><span style="font-family:Helvetica Neue;mso-fareast-font-family:Times New Roman;mso-bidi-font-family:Times New Roman;color:#26282A">We explained
how the City can model revenue scenarios in a much more informative manner than
had been done in the Feasibility Study, by loading Business License data into the
City’s GIS system as shape files, and then bringing that data together with the
Core Ring and Secondary Ring GIS shape files provided by the consultant as part
of the Feasibility Study.<span> </span>We were very clear
that the City's GIS expert, TJ Crowder is an excellent resource for accomplishing
that GIS work quickly and efficiently.</span></p>
<p class="ydpc237ffc4MsoNormal"><span style="font-family:Helvetica Neue;mso-fareast-font-family:Times New Roman;mso-bidi-font-family:Times New Roman;color:#26282A">We explained
to Mike that it was a reasonable assumption that each business license location
has a high probability of being:</span></p>
<ol type="1" start="1"><li class="ydpc237ffc4MsoNormal" style="color:#26282A;mso-margin-top-alt:auto;mso-margin-bottom-alt: auto;mso-list:l1 level1 lfo1;tab-stops:list .5in"><span style="font-family: Helvetica Neue;mso-fareast-font-family:Times New Roman;mso-bidi-font-family: Times New Roman">The location of a current Internet (and other services)
customer, </span></li><li class="ydpc237ffc4MsoNormal" style="color:#26282A;mso-margin-top-alt:auto;mso-margin-bottom-alt: auto;mso-list:l1 level1 lfo1;tab-stops:list .5in"><span style="font-family: Helvetica Neue;mso-fareast-font-family:Times New Roman;mso-bidi-font-family: Times New Roman">And that each of those Internet customers is paying monthly
fees for that internet access, The initial GIS shape files would not include
the level of service, from whom, or how much the customer is paying, but reasonable
assumptions about the minimum amount for each customer could be made.<span> </span>The individual assumptions could then be
aggregated along the Core Ring and Secondary Ring routes.</span></li></ol>
<p class="ydpc237ffc4MsoNormal"><span style="font-family:Helvetica Neue;mso-fareast-font-family:Times New Roman;mso-bidi-font-family:Times New Roman;color:#26282A">We also
made the Economic Development point that loading City Zoning information into
the GIS system could mean the (A) the GIS system could display the
undeveloped/vacant parcels around the city, and possibly even current vacancies
in office space if real estate listing information can be loaded as well, and (B)
through a Municipal Fiber deployment avoid repeating painful (and non-responsive)
scenarios like the one David Waggoner and Superior Farms went through when dealing
with the monopoly telecommunications providers.<span>
</span>Mike appeared to understand the threat to economic development that poses,
most immediately in the case of the current vacancies.</span></p>
<p class="ydpc237ffc4MsoNormal"><span style="font-family:Helvetica Neue;mso-fareast-font-family:Times New Roman;mso-bidi-font-family:Times New Roman;color:#26282A"></span><span style="font-family:Helvetica Neue;mso-fareast-font-family:Times New Roman;mso-bidi-font-family:Times New Roman;color:#26282A">In
discussing the Technical/Phasing portion of the Scope of Work, Mike was/is not opposed
to resident feedback at any time on things that the City should consider including
in the Scope(s) of Work.<span> </span>The direction from
the City Council is for staff to develop a draft SOW and return to Council with
the draft to ensure we are seeking the right analysis BEFORE finalizing the SOW
and putting out an RFP(s). When the draft SOW is published in the City Council agenda
packet it will be available for anyone to review and to provide suggestions via
email or public comment to staff and the City Council.<span> </span>In the meantime if citizens and other
interested parties have suggestions for the SOW that they feel should be considered,
they are welcome to email staff with those.<span>
</span></span>
</p><p class="ydpc237ffc4MsoNormal"><span style="font-family:Helvetica Neue;mso-fareast-font-family:Times New Roman;mso-bidi-font-family:Times New Roman;color:#26282A"></span><span style="font-family:Helvetica Neue;mso-fareast-font-family:Times New Roman;mso-bidi-font-family:Times New Roman;color:#26282A">There will
probably be multiple RFPs, because there likely will be separate ones for the Financial
and the Technical/Phasing components, and in addition, now that staff has met with
Lori Mike suspects there may be a Part A and a Part B for the fiscal.<span> </span>Part A being a fairly quick direct pro bono contract
with Lori to help illustrate the basic municipal model to help “show the math” for
how it would work at a fairly high level and to provide a basis upon which staff
can validate key assumptions with Nitish and City legal counsel. If Part A proves
out that a municipal model can work at the conceptual level, then a Part B might
take things to a higher level of detail and sensitivity testing.<span> </span></span>
</p><p class="ydpc237ffc4MsoNormal"><span style="font-family:Helvetica Neue;mso-fareast-font-family:Times New Roman;mso-bidi-font-family:Times New Roman;color:#26282A"></span><span style="font-family:Helvetica Neue;mso-fareast-font-family:Times New Roman;mso-bidi-font-family:Times New Roman;color:#26282A">On the technical/phasing
side, a quality assurance review of the RFP will almost surely have to happen because
of the difference between the currently available inhouse skills and experience
versus the contractually-needed skills and experience the RFP will be describing.<span> </span>How that review process will happen was not described
by Mike.<span> </span>It also was not clear what level
of CC approval will be sought.</span>
</p><p class="ydpc237ffc4MsoNormal"><span style="font-family:Helvetica Neue;mso-fareast-font-family:Times New Roman;mso-bidi-font-family:Times New Roman;color:#26282A"></span><span style="font-family:Helvetica Neue;mso-fareast-font-family:Times New Roman;mso-bidi-font-family:Times New Roman;color:#26282A">Follow-up
with Mike will be very important to be sure the SOW creation process does not run
into avoidable delays.<span> </span>Mike noted that a
specific timeline was not directed by Council and that this work will occur in the
context of other priorities that the City is working on in any given day.</span>
</p><p class="ydpc237ffc4MsoNormal"><span style="font-family:Helvetica Neue;mso-fareast-font-family:Times New Roman;mso-bidi-font-family:Times New Roman;color:#26282A"></span><span style="font-family:Helvetica Neue;mso-fareast-font-family:Times New Roman;mso-bidi-font-family:Times New Roman;color:#26282A">The graphic
on the first page should be helpful in directing our follow-up efforts.<span> </span>The dashed lines to the three Possible Components/Parts
of the Tech/Staging portion of the SOW are intended to: <br></span></p>
<p class="ydpc237ffc4MsoListParagraph" style="margin-left: 25pt;"><span style="font-family:Helvetica Neue;mso-fareast-font-family:Helvetica Neue;mso-bidi-font-family:Helvetica Neue;color:#26282A"><span>(1)<span style="font-style: normal; font-weight: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: Times New Roman; font-size-adjust: none;"> </span></span></span><span style="font-family:Helvetica Neue;mso-fareast-font-family:Times New Roman;mso-bidi-font-family:Times New Roman;color:#26282A">Visually identify parts of
the SOW creation process that are in need of further description.</span></p>
<p class="ydpc237ffc4MsoListParagraph" style="margin-left: 25pt;"><span style="font-family:Helvetica Neue;mso-fareast-font-family:Helvetica Neue;mso-bidi-font-family:Helvetica Neue;color:#26282A"><span>(2)<span style="font-style: normal; font-weight: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: Times New Roman; font-size-adjust: none;"> </span></span></span><span style="font-family:Helvetica Neue;mso-fareast-font-family:Times New Roman;mso-bidi-font-family:Times New Roman;color:#26282A">Provide the community with
a visual representation of areas where the City’s current resources do not have
the requisite skills and experience to avoid creating a Scope of Work that leaves
the City in a position where there are important unanswered questions either about
the technical issues or the phasing issues or both. </span></p>
<p class="ydpc237ffc4MsoListParagraph" style="margin-left: 25pt;"><span style="font-family:Helvetica Neue;mso-fareast-font-family:Helvetica Neue;mso-bidi-font-family:Helvetica Neue;color:#26282A"><span>(3)<span style="font-style: normal; font-weight: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: Times New Roman; font-size-adjust: none;"> </span></span></span><span style="font-family:Helvetica Neue;mso-fareast-font-family:Times New Roman;mso-bidi-font-family:Times New Roman;color:#26282A">Be a vehicle for following
up with Mike.<span> </span>If he sees himself as the process
owner, as Jan and I strongly encouraged him to be, then having citizen experts provide
him with useful/valuable input for that process should be a positive. </span></p><span style="font-family:Helvetica Neue;mso-fareast-font-family:Times New Roman;mso-bidi-font-family:Times New Roman;color:#26282A"></span><span style="font-family:Helvetica Neue;mso-fareast-font-family:Times New Roman;mso-bidi-font-family:Times New Roman;color:#26282A">We would
like to suggest that citizen experts, in a coordinated way, try and articulate what
the actual Components/Parts of the Tech/Staging portion of the SOW are likely
to be.<span> </span>That would effectively transform the
dashed lines into solid lines.<span> </span>The next steps
process will be much clearer if those Tech/Staging components are clearly identified
... both for communicating to the general public and for interacting/sharing with
Mike.<span> </span>We also think it will help us organize
the information that we provide the process in a more effective/targeted way as
well.</span>
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